Job posting: Administrative Assistant

(Deadline June 2nd 2019)

OBJECTIVE: To actively assist the management of the center in the efficient management of the office, in accordance with guidelines.


Support effective, efficient and equitable management of the MA office according to management direction. For example, but not limited to:

  • prepare, type, revise and proofread correspondence, invoices, presentations, brochures, publications, reports and other related documents from dictated or handwritten notes;
  • set and confirm management’s appointments and meetings;
  • organize meetings, if necessary;
  • organize trips and make necessary reservations;
  • record, prepare and monitor meeting files and minutes;
  • compile, as appropriate, reports, data, statistics and other information to support evaluation activities;
  • any other task related to the objective

Support for the efficient management of accounting resources. For example, but not limited to:

  • initial review of accounting records submitted by programs (invoices, claims);
  • accounting and financial data entry;
  • file accounting documents;
  • prepare and submit deposits;
  • any other task related to the objective

Effective management of office resources according to established policies and procedures. For example, but not limited to:

  • order and keep an inventory of office supplies;
  • establish and maintain manual and computerized filing systems;
  • recommend standards of operation for the office and support its implementation;
  • to resolve problems within their mandate;
  • any other task related to the objective

Requests from members, partners, suppliers, etc ... answered reliably and competently. For example, but not limited to:

  • welcome visitors and members, determine the purpose of their visit and direct them to the appropriate person;
  • enter registration data of new members;
  • respond to inquiries received by telephone and e-mail and transmit phone calls and messages;
  • receive requests for information and follow-up addressed to the general management and ensure that a response is provided as soon as possible;
  • receive and prioritize communications, meeting requests;
  • open and distribute postal / electronic mail and coordinate the flow of information internally and with other services and organizations;
  • any other task related to the objective


A. Academic, technical and professional qualifications:

  • A college certificate in office technology or experience in office work or other relevant training
  • Excellent communication in French and English, oral and written
  • Ease of operation in a computerized environment
  • Mastery of the Office Suite
  • Mastery of Google tools such as mail, calendar and drive

B.Work experience and job skills:

  • A proven track record, 3 - 5 years of experience relevant to the position

C. Personal character

  • Member oriented, who listens carefully;
  • Good work attitude and good team spirit, focused on quality;
  • Reliable, organized, able to improve, accept responsibility for their actions, ready to take thoughtful initiatives;
  • Resourceful with a natural curiosity and continuous learner;
  • Demonstrates judgment, respect, courtesy and can work calmly;
  • decisive;
  • Excellent communicator;
  • A good citizen and a contributor to the community;
  • A good level of energy;
  • A good sense of humor

What we offer:

  • A competitive salary according to our salary policy (33 327 - 40 548 $ per year)
  • Full-time job, 35 hours a week, Monday to Friday
  • 2 weeks of vacation after the first year. (Including two extra weeks fixed for the holiday season)
  • Pension plan with employer contribution
  • Group Insurance
  • 15 days of "well-being" per year (on need)
  • 5 days of family responsibility (on request)
  • A stimulating work environment

To apply
Interested persons are requested to send their curriculum vitae and a letter of interest to the attention of Estelle Séguin before June 2nd. That said, management can start the interview process as soon as relevant applications are received, so we encourage you to apply as soon as possible.
By email only:
Priority will be given to Aboriginal candidates
Thank you for your interest in our organization.
Note that only candidates selected for an interview will be contacted.